Keep every project on course, all the way to paid.
Beacon is one workspace for agencies and client-service teams. Run clients, projects, tasks, estimates, time, payments, and team chat in one place, instead of a pile of tabs.
14-day trial on paid plans. No credit card required.
Your whole agency on one screen
Every client, project, hour, and payout in one dashboard. See where the work stands and where the money is, at a glance.
Your project management tool handles the tasks, then hands off estimates, time, budget, and pay to a pile of spreadsheets. Beacon keeps all of it.
The task board is the easy part. The hard part is everything around it. What did we quote? How many hours have we burned? Are we still inside the budget? Who gets paid what? Most tools have no answer.
Tracks tasks, ignores hours, budget, and money
Hours logged, disconnected from the plan
Estimates, budget, and payouts reconciled by hand
The whole project on one record
Complete project management, plus the money side most tools skip
Planning, estimates, time, budget, and payouts all share the same data, so a number never has to be re-typed from one tool into the next.
Estimate the work up front, and get it approved
Scope every project with a per-developer estimate. Set the hours and either an hourly rate or a fixed price, and the total adds up for you.
- A real approval flow. Draft, submitted, approved, rejected, or sent back for a re-edit.
- Rejections carry a reason and re-edits carry a note, so nobody guesses why a number came back.
- Its own work status, from not started to in progress, completed, and ready for payment.
Track the hours against the plan, not in a separate app
A running timer with a live indicator, and the elapsed clock shows in your browser tab so you never lose track of one that's running.
- Clock in and out, or run the timer. See it all on a calendar view.
- Every entry ties to a specific task or estimate, so the hours roll straight into the project.
- Edits aren't silent. File a time-change request, a manager reviews it, and the record stays auditable.
Watch the budget, and pay the team from the same place
Projects carry a budget, and approved estimates track what's committed. As work gets done, payout records are generated against those estimates, so the budget and the payouts stay in sync.
- Every estimate rolls up amount paid versus remaining on its own, per developer, always current.
- An approval step before anyone is paid, then paid and confirmed states.
- Whether you're over budget, and who's owed what, stop being spreadsheet questions. This is developer settlement, not client invoicing.
| Developer | Approved | Paid | Remaining | |
|---|---|---|---|---|
| Devin R. | $4,080 | $2,940 | $1,140 | Pending |
| Jordan P. | $2,550 | $2,550 | $0 | Paid |
| Mara K. | $3,200 | $1,200 | $2,000 | Approved |
Plan it, price it, track it, pay it
Plan
Set up the project. Type, phases, budget, deadlines, and who's assigned to it.
Estimate & approve
Each developer's estimate gets approved in two clicks, or sent back with a reason. Work starts from an agreed number.
Track time
Hours log against tasks and estimates, so budget burn is visible instead of a month-end surprise.
Get paid
Completed work becomes a payout against the estimate. Paid versus remaining updates itself.
All of it, in one place
The whole workspace, not a pile of subscriptions. Everything an agency runs on lives under one login.
Clients
A directory with logos, colors, and contacts that everything rolls up to.
Projects
Status, priority, phase, budget, dates, assignments, and filters.
Tasks & boards
Kanban, checklists, subtasks, comments, and @mentions.
Estimations
Hourly or fixed estimates with a real approval workflow.
Time tracking
Timers, manual logs, a calendar view, and CSV, XLSX, or PDF export.
Payments
Work out and track team payouts from logged time and estimates.
Team chat
DMs and group chats tied to a client, project, or task.
Notifications
Deadline reminders, mentions, and per-user preferences.
Every org is walled off from every other one
Multi-tenant means one thing above all. Your data is yours. Isolation is enforced at the data layer, not hoped for in the UI.
Strict tenant isolation
Per-org data separation enforced at the data layer. One customer can never see another's data.
Role-based access
Admin, Manager, and Developer roles gate what each person can see and do.
Encrypted credentials
Passwords hashed with bcrypt. JWT auth with an active-user check on every request.
Audit logging
Security and money-relevant actions are written to an activity log you can review.
GDPR-minded data handling
Org data export and delete, plus tenant-scoped file storage.
Hardened by default
Input validation everywhere, rate limiting, and hardened HTTP headers.
Why teams switch to Beacon
Sample testimonials from fictional companies, shown for illustration, not real customers.
The estimate and the payout used to live in different universes. Now the hours a developer logs roll straight up against the number we approved. I stopped doing the month-end reconciliation entirely.
What sold me was the time-change request. A contractor can't quietly edit an entry. It comes to me first. When you're paying out on logged hours, that one bit of friction is worth a lot.
We're three people. We didn't want enterprise process, we wanted to stop arguing about who did which hours. Approve an estimate, run the timer, see the remaining balance. That's the whole thing for us.
Start free. Pay for the payout side when you need it.
Per member, per month. Every paid plan includes a 14-day trial, no credit card required.
Questions, answered
Keep every project on course
Plan it, estimate it, track it against the budget, and pay the team, all in one place.